Everything you need to know before, during, and after the shoot.

A practical reference for planning corporate event photography, from the first planning call through final delivery.

Schedule a call

A ~30 minute planning call to understand the event. We'll walk through:

  • Date, time, and address

  • Indoor / outdoor setting

  • Whether scouting is possible

  • Layout and flow of the event

  • Number of attendees or subjects

  • Whether onsite headshots are needed

  • Backdrop color if applicable (white is typical)

  • Add-ons: group photos, candids, speakers, details, awards, branding, social

Receive a quote

Delivered within 24–48 hours after the call.

  • Line-item breakdown of services, products, and fees

  • No hidden add-ons or surprise charges

  • If you move forward, a simple agreement is finalized and signed

Day of the shoot

We arrive early to set up and test lighting — usually 1–2 hours before start when setup is needed.

  • Equipment scales with scope: portable flash + camera up to backdrop, strobes, continuous light, and reflectors

  • Participant list requested for individual portraits or headshots

  • No hair or makeup, but a small touch-up kit is available (lint roller, mirror, hairspray, finishing powder)

  • Coverage during the event: candids, speakers, groupings, branding, room shots, key interactions

Delivery

Turnaround is typically 5–15 business days depending on scope and service level.

  • Expedited delivery available if arranged in advance

  • Delivered via digital download link

  • Files prepared for web, social, print, press, internal comms, and more

  • JPEG and PNG formats available depending on use